Emergency List Feature Augments Eptura Software

The addition of emergency lists to its visitor management software enables Eptura customers to efficiency track building visitors in the event of an emergency.

ATLANTA—Eptura, a global workplace technology developer, has announced an enhancement to its visitor management software with the new emergency list feature to improve occupant safety and streamline the building evacuation process during emergency situations.

The enhancement is intended for organizations that find themselves lacking data that indicates who is present in the building or on the jobsite between flexible working arrangements, external contractors, and guests amid today’s evolution of workplace and manufacturing sites. 

“Emergency preparedness is an essential part of workplace safety and a good way to ensure that businesses achieve the best possible outcomes when faced with an emergency,” says Paul Phillips, chief technology officer of Eptura.

“Given the yearly increase of guest check-ins and flexibility of working arrangements available to employees today, it can be a challenge for businesses to keep track of all their workspace occupants, especially during the chaos of an emergency. This makes it crucial for organizations to have emergency capabilities built into their visitor management tools to respond to events as they unfold and be prepared for the unexpected.” 

 Emergency List Facilitates Streamlined Communications 

Eptura points out that emergencies often occur unexpectedly and can rapidly deteriorate into chaos. Events such as fires, floods, natural disasters, and more, require robust emergency preparedness strategies to account for all building occupants in the case of an evacuation. In some territories, authorities mandate that businesses develop such action plans to increase the efficiency of emergency response, including the Occupational Health and Safety Administration (OSHA) regulations in the United States. Historically, security teams have had to rely on a physical, static list of occupants, losing valuable time and leaving gaps in the emergency response process.  

Eptura’s introduction of the emergency list feature is designed to make this process faster and more accurate while accounting for modern flexible workplaces where any number of employees, contractors, vendors, and visitors may enter and exit the building or job site throughout the day. By providing a digital list of all building occupants in real time, the emergency list enables security teams to monitor real-time progress of evacuation efforts and provide emergency responders an accurate, up-to-date evacuation list with a centralized view of people on site.

According to the company, through its new emergency list enhancement, first responders gain a critical advantage that can help protect against unexpected hazards in the workplace by getting people to safety more quickly, and it save lives in emergency situations.

Key capabilities available in the Emergency list feature include:

  • Send an emergency alert: Notifications are sent to people in the workplace during evacuations or drills. 
  • Get a real-time list of everyone in the building or on the jobsite: The list includes the visitor’s name, photo, host, and check-in status. 
  • Complete digital roll calls and mark people as safe with just one click: The company says the helps the authorities to understand who is safe and who is not accounted for during a live emergency or emergency drill.  
  • Coordinate with emergency responders more effectively: Eptura states that searching for specific individuals or filtering to see those who are not yet marked as safe, it makes it easier to account for everyone and prioritize rescue efforts. 
  • Synchronize emergency lists across devices: So multiple people across disparate evacuation points can contribute to marking people as safe. 
  • Generate post-emergency reports: This feature allows authorities to understand who was accounted for and how long checks took to complete, enabling teams to analyze evacuation protocols. 

Eptura adds the emergency list is Accessible via the visitor management dashboard or mobile app, the emergency list function eliminates the need for teams to print and manually check names off a list during an emergency or roll call. The list also offers greater functionality with digital interactive lists that can be accessed on the move, including post-emergency reporting to help teams analyze and improve their future evacuation procedures.

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